Hospital Records Management With Single Software? Let’s Discuss

Hospital records management is a perennial conundrum. The problem is more about the over-availability of software rather than not having one at all. We see many hospitals using different software for different purposes – appointment booking, billing, inventory management and so on. This chucks the challenge of having separate software which calls for integration. By and large, the integration is only possible when a single application is used. The feature will eliminate this issue and make healthcare management a lot easier. This system is known as Hospital Management System (HMS) – a system to monitor and manage the activities of an entire hospital.

The hospital management consultancy services are now introducing this concept to a lot of hospitals in urban centers as well as rural pockets of the country. These systems allow the management of all the operations of the hospital, such as administration, patient’s details, medical history of the patient, appointment booking, inventory management, billing, bed management, drug management. The system is also a savior in managing the humungous field of revenue management, Electronic Medical Record (EMR) and so on. As a matter of fact the records of a particular patient getting diagnosed in a hospital and switching to another hospital can be traced only if there is a centralization of medical history which helps in easy retrieval. Hence, the Hospital Management Systems of these hospitals must be integrated together.

Some of the advantages offered the HMS software are:

1. Appointment booking

• This gives the obvious benefit of reducing time in long queue.
• The integration of features like automated email and text message reminders can also come in handy.

2. Patient Management

• The software segregates the task of InPatient and OutPatient management
• A sophisticated system with lucidity helps the patients and the hospital staff get accurate and complete information about patients health records at the point of care
• The status of room availability and other patient care facilities can also be addressed.

3. Role-Based Access Control

• This can be extremely helpful for confidentiality as it allows employees to access only the necessary information to effectively perform their job duties.
• Gives robust support for data security and integrity

4. Inventory Management

• The drugstore of the hospital is well managed.
• Alerts when there’s a shortage of stock

5. Daily Sales Report

• Makes daily auditing simple
• Helps with statistics and other financial aspects

6. Cloud-based storage

• Allows data to be accessed from anywhere and any time
• Removes the need for physical servers